1. Help Docs
  2. T&M Tracking App
  3. MODULE 2: Start tracking your Tickets and Extra Work

Create An Authorization Request

Learn how to create a request to start a ticket.

Authorizations can be created on the mobile app or the website. For the most ease of use, we recommend using the mobile app which has been developed with the field user in mind.

Create an Authorization

When you are field-directed and unsure if the proposed work falls outside of the contracted scope, you may create an Authorization request that is sent to your internal project manager. Your project manager will review the request and either approve it, reject it, or forward it to the GC's project manager for review and approval. Once approved, the request automatically turns into a Field Work T&M Ticket and you may begin to track labor, material and capture a signature.

  • Sign in to the PeerAssist Mobile App and make sure you're on the T&M app.
T&M Button
  • Tap on Create, then Authorizations.
Create FWA-1
  • Select a project by tapping anywhere on the line of the project. You will only see projects to which you've been assigned at the Admin>Project level.
Select Project

  • Add a photo of the scope of work by tapping Add Picture.
FWA Create Button
  • Select a photo from your device's library, or take a live photo by tapping on the camera icon.
photo selection
  • Preview or Annotate the photo selecting from three colors.
Preview annotate button-1

Create-2

  • Next, select the Ticket Type you want to use. The information input is the same no matter which option you choose.
    • Field Work: After office pricing, creates a Change Order Request
    • Service Work: After office pricing, creates an Invoice
    • Tracking Only: After office pricing, creates internal documentation
Work Type
  • Enter a short Summary of Work, under 100 characters. This summary is displayed on the dashboard as well as the ticket.
Summary of work-1
  • Enter a detailed Description of the Work. Be sure to include area details, sheet numbers, or the name of the person directing the work.

Description of work - FWA

Everything below is optional. The more options you select below, the better by which a ticket can be filtered later.

Select a Category next. Tickets can be filtered by the category they are set to on the app or the website.

  •  Assign a category that best describes the scope of work.
  • If you do not find the one you want, you can create a new one on the second line.

Pick category-1

New category-1

  • Enter a GC Reference number by selecting from the dropdown list or enter a custom reference.
  • Enter an Internal Reference.
Internal reference-1
  • Enter a ROM (Rough Order Magnitude)
ROM-1
  • Tap on Create.

create button fwa

  • Select who will be sent an email notification that an Authorization has been created.
Select Emails Auth Req
  • Tap Confirm.
Confrim Emails
  • On the Dashboard, tap on Save and Refresh to send out your email.
Save and Refresh-2

 

You will need to wait for approval or rejection of your request from your project manager. If your PM forwards this request to the GC's PM, you will need to wait for them to respond. An approved Authorization Request automatically turns into an active Field Work T&M ticket to which you can add labor and material.


You just created an Authorization request! Next, Create a T&M Field Work Ticket.