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  3. eForms for the Admin

Build a Form

Learn how to build an eForm on the PeerAssist Platform.

Create forms for the field to use on any of their projects.  There is a library of form templates you can use or modify, or you can create your forms from scratch. 


Table of Contents


 

Download a form from our library

There are several forms available for your use in our Form Template Library.  For detailed information on these forms, read here

To access the forms, navigate to Admin > Forms and click the Form Template Library button.

 

From there you can: 

  • Search and Filter to narrow the view
  • Preview a PDF of the form
  • Select multiple forms to Download. 

 

The downloaded forms will show up in your Admin > Forms dashboard and are available for use in the field.  You can download these templates and edit to customize to your needs.    

You can also build a custom form from scratch!  Simply add a section, indicate the response type, and list the questions or items within the section.  

Create a New Form

 
  • Navigate to Admin  > Forms and click on New


  • Form Type should be Project
  • Enter Form Name - Give the form a name 
  • Create

Add sections to the form

  • Click on Add to add a new section to your form.

  • You will need to select the Section Type, Section Name & Section Instructions
  • Click to Edit the add the questions or lines within the section
  • See next two photos to see how these fields are displayed on the form preview

add section

preview form



  • You can Preview the form at any time during the process to see how it is formatted
  • Add as many sections as needed before saving your form.  

Section Types Explained

The section type dictates the type of response needed, e.g. Yes/No/NA check boxes or Comment to key in a response. 

Yes/No/NA - This is for question type information where the user would respond yes or no e.g. "Have you been exposed to, or been in contact with anyone who has tested positive for COVID-19 in the past 14 days?"
NA/S/C - Not Applicable, Satisfactory, Correction needed. An example of a use for this would be for safety type inspection questions presented to the user e.g. "Check for overhead obstructions".
Comment - This is a simple note type response to a question on a form. This could be used when an event needs to be described e.g. "Provide a summary of the incident", "Provide a detailed description of the Incident", "What damage resulted from the incident?' 
Item Selection - This section type is connected to a master list and allows the user to select an item from it. Currently this is connected to the material master list of the company or project. One use for this section can be for creating a material request from the field or taking a tool inventory on the job site.
Employee Selection - This section type allows you to list several employees at one time. Each name is listed next to its own comment box. Use this section type to note who will be working on the job site for the day, or to list who is approved to use specialized equipment for example.
Employee Selection w/ Signature - This section type is allows you to list several employees and capture their signature, a date and timestamp, as well as comments. Use this section type for Daily Attendance sheets, Sign In/Sign Out Forms, or Company Acknowledgements.
Text Selection -  this text section type allows you to add a larger “statement type” of paragraph without the addition of the comment section. Use this text box for company policy, HR or covid health assessment statements. Combine the use of the text box with other section types like employee signature to help employees acknowledge they’ve read and understood the statements presented.  

 

    We are more than happy to assist you with building your forms using our system. Simply send a PDF of your form to support@peerassist.com and we can build it and send you an example of how it would look using eForms. 



        General Settings

        • Scroll to the General Settings for the form

        • The general setting fields are explained as follows:
          • Acknowledgement - this is the text that will show up on the form when it is signed.
          • Form Description - a simple description of the form for informational purposes only.
          • WorkFlow - Currently set to eForms but as more Workflows are created, this will be selectable.
          • Frequency - this indicates how often this report should be completed.
          • Select Category or Add Category - organize your forms into different categories such as Safety Forms, Equipment Inspection Forms etc.
          • Show project team emails - certain forms do not require the project team to be included. 
          • Default Form Action - when the form is completed on the iPad the user has options to Send for Signature or Mark Complete.  This setting allows you to define which one should be the default.
          • Show GC Team Emails - some forms are for internal use only and the GC team does not need to be included. Set this preference as needed.

         

          Switch On/Off
          If there is a form that is no longer needed you can Switch Off the form in the Admin>forms dashboard and the field will no longer be able to access it.  
        • To make your form Active, set its status to On
        • To make the form Inactive, set its status to Off

        Copy a Form

        Any form can be copied and then edited. This is very useful for forms that are very similar in format and just need changes to the questions being asked.

        • Click on Copy on the form you wish to use.

        • The copy of the form will appear at the end of the list of forms



        You are ready to deploy your forms to your users!

        After building your forms, you are ready to deploy and have your job teams start completing their reports!